
What is a cease and desist letter?
What Is a Cease and Desist Letter, and What Should You Do If You Receive One?
Published by J. Chadwick Schnee, Esq., Schnee Legal Services, LLC, Lititz, Pennsylvania
You open your mail or email, and there it is: a letter from an attorney, addressed to you, with the words "cease and desist" at the top. Your first reaction may be alarm. Your second may be confusion. Before you do anything else, take a breath. A cease and desist letter is not a lawsuit. It is not a court order. It does not, by itself, obligate you to do anything. What it is, however, is a serious communication that deserves a serious and careful response. This post explains what a cease and desist letter is, what it typically demands, and how you should approach it if one lands in your hands.
What Is a Cease and Desist Letter?
A cease and desist letter is a written demand, typically sent by an attorney on behalf of a client, asking the recipient to stop a particular activity and to refrain from engaging in that activity in the future. It is a private communication, not a legal filing. No court is involved at the stage the letter is sent, and receiving one does not mean you have been sued or that legal proceedings have been initiated against you.
That said, a cease and desist letter is almost always a signal that the sender is prepared to escalate to litigation if the recipient does not comply. Think of it as a formal warning shot: an opportunity for the dispute to be resolved without the expense and disruption of a lawsuit, but also a clear statement that the sender considers the matter serious enough to involve an attorney.
What Do Cease and Desist Letters Typically Demand?
The specific demands in a cease and desist letter depend entirely on the nature of the underlying dispute. Common categories include:
• Defamation or false statements: The sender alleges that the recipient has made false and damaging statements about them, whether in print, online, on social media, or elsewhere, and demands that the statements be retracted and that no further statements of the same nature be made.
• Intellectual property disputes: The sender alleges that the recipient is infringing a trademark, copyright, or patent, and demands that the infringing activity stop immediately.
• Harassment or unwanted contact: The sender alleges that the recipient has been harassing them or making unwanted contact, and demands that all communication cease.
• Breach of a contract or non-compete agreement: The sender alleges that the recipient is violating the terms of a contract, often a non-disclosure agreement or a non-compete clause, and demands compliance.
• Business disputes: The sender alleges unfair competition, misappropriation of trade secrets, or tortious interference with business relationships, and demands that the conduct stop.
In nearly every case, the letter will include a deadline by which the sender expects a response or compliance, along with a statement of the legal consequences that will follow if the demands are not met.
What a Cease and Desist Letter Is NOT
Understanding what a cease and desist letter is not is just as important as understanding what it is.
It is not a court order. You are not legally required to comply with it simply because it was written on attorney letterhead. A court order, such as an injunction, is issued by a judge and carries the force of law. A cease and desist letter does not.
It is not a lawsuit. Receiving one does not mean you have been named as a defendant in any pending legal action. It means that someone is considering their options and wants you to know it.
It is not necessarily based on valid legal claims. Cease and desist letters are sometimes sent as intimidation tactics, designed to pressure recipients into compliance regardless of whether the underlying legal theories would actually survive scrutiny in court. In Pennsylvania, the new Uniform Public Expression Protection Act, also known as Act 72 of 2024, provides important protections for people who receive legally questionable demands aimed at silencing protected speech. More on that in a separate post.
What Should You Do If You Receive a Cease and Desist Letter?
The most important thing you can do when you receive a cease and desist letter is to consult with an attorney before you respond. Resist the temptation to fire off a response on your own, whether that response is compliance, defiance, or something in between. What you say in reply, and how you say it, can have significant legal consequences.
Do Not Ignore It
A cease and desist letter that goes unanswered almost always leads to escalation. Even if you believe the demands are completely without merit, ignoring the letter signals to the sender that litigation may be the only way to get your attention. It also eliminates any chance of early resolution on favorable terms.
Do Not Immediately Comply Without Understanding What You Are Agreeing To
If the letter demands that you sign an attached acknowledgment or agreement, read it carefully before doing anything. Some cease and desist letters are accompanied by proposed agreements that, if signed, could bind you to obligations far beyond simply stopping the activity at issue. An attorney can review any proposed agreement before you put your name on it.
Preserve Relevant Documents and Communications
Once you receive a cease and desist letter, you should preserve all documents, communications, and records that may be relevant to the dispute. This includes emails, text messages, social media posts, contracts, and any other materials that relate to the conduct at issue. Destroying or deleting relevant materials after receiving a cease and desist letter can create serious legal problems, including sanctions in subsequent litigation.
Assess the Merits of the Claims
Not all cease and desist letters are created equal. Some are based on strong legal theories and credible facts. Others are overreaching, legally questionable, or outright baseless. An experienced attorney can help you assess the actual legal strength of the claims being asserted, which is essential to determining how to respond.
Craft a Considered Response
A well-crafted response to a cease and desist letter can accomplish several things at once: it can set the record straight on disputed facts, put the sender on notice of your defenses, demonstrate that you are taking the matter seriously without admitting any wrongdoing, and open the door to a negotiated resolution. It can also preserve important legal defenses that might otherwise be waived if the matter proceeds to litigation.
When the Letter Might Be a SLAPP
If you received a cease and desist letter in connection with something you said or wrote about a matter of public concern, about a government body, about a public official, or about issues being considered in a public proceeding, Pennsylvania's new anti-SLAPP law may be highly relevant to your situation. The Uniform Public Expression Protection Act, Act 72 of 2024, provides immunity from civil liability for certain protected public expression and includes a fee-shifting provision that can require the party bringing a baseless claim to pay your attorney's fees.
Schnee Legal Services has experience with exactly these kinds of situations. If you are facing a cease and desist letter that feels more like an attempt to silence you than a legitimate legal claim, that is worth a serious conversation.
The Bottom Line
A cease and desist letter is a serious document that deserves a serious response, but it is not an emergency that requires blind compliance or immediate panic. The right response depends entirely on the specific facts and legal theories at issue, and that is exactly the kind of analysis an experienced attorney is equipped to provide.
If you have received a cease and desist letter and are not sure what to do next, Schnee Legal Services, LLC is here to help. We represent clients throughout Pennsylvania in defamation disputes, business conflicts, and free speech matters. Reach out through schneelegal.com.
J. Chadwick Schnee, Esq. is the principal of Schnee Legal Services, LLC, a Pennsylvania virtual law firm. He can be reached at chadwick@schneelegal.com












